Pump procurement may seem like a daunting task. From understanding the specs and features of different pumps to locating a reputable supplier to negotiating a fair price – it’s easy to feel overwhelmed. But don’t worry! We have put together this comprehensive pump procurement checklist to make the process as smooth and straightforward as possible. So whether you’re in the market for your first pump or are simply looking to upgrade, read on for expert advice on every aspect of pump buying.

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When it comes to procuring pumps, there are a few things that you need to take into account. First and foremost, you need to determine what specific type of pump is required for the application. There are a variety of pumps available, each with its own specific set of features and benefits. Once you finalize the pump type you want to procure, you must evaluate the different suppliers to find the best possible price.

In addition to price, you also need to consider quality when selecting a supplier. Make sure to select a pump manufacturer with a good reputation for providing high-quality products. You don’t want to end up with a defective pump that doesn’t perform as expected.

Finally, it would be best to make sure that the supplier you select offers good customer service. This is important if you have any questions or problems with the pump after it has been installed. By following the pump procurement checklist provided below, you can be sure to find the best possible supplier for your pump procurement needs.

What Information Do You Need To Gather Before Starting Pump Procurement?

The process of pump procurement first starts in-house, wherein you gauge your requirement. This step is essential as the information you collate will serve as the correct input to the pump manufacturer. Following are the vital questions you need to answer:

1. What is the required flow rate?
2. What is the required head/pressure?
3. What is the suction lift?
4. The viscosity of the fluid being pumped
5. What is the discharge pipe size?
6. How long do you expect to operate the pump each day?
7. Will the pump be operated in a remote location?
8. Do you have any other specific requirements or preferences?
9. What is the power source available (voltage, phase, hertz)?
10. Is there a need for variable speed control? If so, what is the desired range of speeds?
11. What lubrication is required (oil, grease)?
12. What type of enclosure is required (NEMA rating)?
13. What temperature conditions will the pump be operating in (ambient, coolant, process fluid)?
14. Does the application require a particular construction material? What are the requirements (corrosion resistance, abrasion resistance, temperature limits, etc.)?
15. Are there any other special requirements that the pump must meet (API, ANSI, ASME)?

How To Choose The Right Pump Manufacturer?

Choosing the proper pump manufacturer is an important decision that can significantly impact your business. There are a few key factors you should consider when making your choice:

1. Experience:
Make sure the vendor you choose has extensive experience designing and manufacturing pumps. This will ensure they have the necessary expertise to meet your specific needs.

2. Quality:
Pump quality is critical for ensuring reliable operation and long-term durability. Choose a vendor that uses high-quality materials and rigorous testing procedures to ensure their products meet your standards.

3. Customization:
Many pump applications require customization to meet specific flow, pressure, and other requirements. Choose a vendor that offers extensive customization options to ensure you get the perfect pump for your needs.

4. Delivery:
Timely pump delivery is essential for keeping your operation running smoothly. Choose a vendor with a proven track record of delivering pumps on time and within budget.

5. Service:
After-sales service and support are essential for maintaining your pump investment. Choose a comprehensive service package vendor to keep your pumps running at peak performance.

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6. Pricing:
Make sure you get competitive pricing by soliciting quotes from multiple vendors. When evaluating price, be sure to compare apples to apples, as some vendors may offer lower quality products at a cheaper price point.

7. Warranties:
Pump warranties vary widely, so be sure to understand the coverage offered by each vendor before making your purchase. Then, choose a vendor that offers comprehensive coverage for peace of mind.

8. References:
Ask each vendor for references from satisfied customers. This will give you insights into the quality of their products and services. In addition, the working experience they share will give you a better idea about the pump’s reliability.

9. Location:
Choose a pump vendor located close to your facility to minimize shipping costs and delivery times. Pump manufacturing and delivery take months, so make sure that you cut down the logistics time as much as possible.

10. Capacity:
Make sure the pump vendor you choose has the production capacity to meet your future needs. This will avoid disruptions in your supply chain down the road: the bigger the manufacturing plant, the better for you.

11. Certifications:
Ensure the pump vendor you select is certified by relevant organizations, such as ISO or UL. This will give you confidence in the quality of their products and manufacturing processes.

12. Sustainability:
Many companies are now looking for vendors that share their commitment to sustainable practices. Choose a pump vendor that uses energy-efficient manufacturing processes and materials to minimize their environmental impact.

13. Financing:
Some pump vendors offer financing options to help with the upfront cost of your purchase. This can be a helpful way to manage your cash flow and make budgeting for your purchase easier.

14. Training:
Many pump vendors offer training programs to help you get the most out of your investment. Be sure to ask about training options when evaluating vendors. Organizing in-house training through pump manufacturers is a good way of increasing internal competency.

15. Maintenance Support:
Pump support is essential for maintaining optimal performance and minimizing downtime. Choose a comprehensive support package vendor, including 24/7 customer service and technical assistance.

By considering these factors, you can be sure to choose the right pump vendor for your business.

Pump Procurement Checklist:

Now that we have learned about the questions that we need to ask in-house and also the factors that we need to consider while choosing a pump manufacturer, we can move ahead to define a short and crisp pump procurement checklist:

Mud System Buying: Do Your Homework

By Sharon M. Bueno When the economy took a nosedive in , contractors pulled back on their spending on equipment, deciding to maintain the pieces they already had. Now that economy has slowly headed toward recovery, those same contractors are starting to buy again, including mud recycling systems for HDD projects.
As customers head back to equipment showrooms looking to either add to their fleet or replace an aging mud system, they need to be vigilant in their homework in order to get the most bang for their buck, as well as finding the mud system that meets their long-term business needs.

After all, purchasing a mud system — whether it’s a 100-gpm unit or a 1,500-gpm unit — is not an impulse buy. A piece of equipment that is critical to the overall project success, including its bottom line, a mud system must be viewed as an investment — especially when it can run you $70,000 to $650,000 a pop, depending on its size.

Today’s customers are much more business savvy and with access to the Internet and other social media, they can get answers to their questions pretty easily, which allows them to be prepared when looking to buy.
Trenchless Technology spoke with Tulsa Rig Iron president Trevor Young about what customers need to know before making this important purchase. Established in , Tulsa Rig Iron supplies drilling and related equipment both domestically and internationally, specializing in the oilfield and various trenchless industries, most notably directional drilling for utility, fiber-optic and pipeline installations. Tulsa’s primary focus has been on the larger diameter directional drilling market segment.

“The [mud system] market is getting better. We have definitely seen an uptick [in sales],” says Young, who also serves on Trenchless  Technology’s Drillmaster Advisory Board.

While mud systems can be a pricey purchase, their benefits far outweigh the initial sticker shock. “Using a mud system is going to equal more profit, which is reflected in using less bentonite and water usage and lesser disposal costs,” Young says. “Using a mud system also results in less environmental impact by not having huge amounts of bentonite and cuttings being dumped.”

It used to be that mud systems were primarily used by the drillers involved in large diameter projects. That is no longer the case as even the smallest rigs today use mud systems. “Fifteen to 20 years ago, you only saw mud systems on bigger rigs,” Young says. “Pretty much even the smallest guys — those running 10,000-lb rigs — are using mud systems now. It just makes sense environmentally and financially.”

Young advises customers to consider their long-term goals when looking to buy a mud system and not to base this decision on just one project. A mud system — made up of the tank, shakers, hydrocyclones, centrifugal pump and mud pump — can have a fairly long lifespan, if cared for properly, upward to 20 years.
If you need a mud system for just one project, then you might be a candidate to rent one — which is actually a popular option. “I get calls everyday from people asking about rental options. A contractor who is going to do one job in a year that requires them to use a bigger mud system than they already have, it’s probably cheaper for them to rent it for the project’s duration rather than buy,” Young says.

Young advises customers to look at five areas before making the decision to purchase a system.

Quality Construction and Components

Too many people let price drive their decision on which mud system to buy. A better price doesn’t always equate to the best deal. Young says price is important but customers should also consider the overall machine makeup in their decision. “It’s an expensive purchase and it should last many years,” he says. “You don’t want to find out six months later that it wasn’t built correctly or with quality parts. Now you will have to make a bunch of repairs or upgrades for it to work correctly. So the few thousand dollars you thought you were saving on the initial purchase has been eaten up.”

For contractors relatively new to the HDD market, it’s important that they school themselves on understanding how the mud system actually works. “You have to understand the piping, the flows and the pressure that are required on the manifolds and how everything works to get the proper result,” he says.

Cleaning Capacity

This is very important, Young says. “You will want to decide what your maximum gallons per minute of flow you will want to pump downhole,” he explains. “You can’t just think of just the job you have coming up but also think down the road. Ask yourself, ‘Am I going to upsize my rig and use this mud system with it?’ The systems are built to go with any rig but you need to be looking at what you are going to require for many years down the road. And that’s the amount of cleaning capacity you would want your new mud system to have.”

Trailer- or Skid-Mounted

This is a fairly easy decision to make. Trailer-mounted units are the most common today and they are easier to transport to a jobsite. But sometimes the job necessitates a skid-mounted unit. “Let’s say you are working in the swamps of Louisiana and you have terrible-to-no roads at all in and out of the jobsite. You might want to build a skid-mounted unit so you can drag with dozers,” Young says.

Type of Shaker

There are three types of shakers available for mud systems: elliptical, orbital and linear motion. Linear motion are the most commonly used shakers today, as they allow you to run finer screens while still conducting most or all of your fluid through the screen, allowing you to have a drier cutting and less fluid loss. Twenty years ago, elliptical and orbital shakers were commonplace. “Customers need to know the differences between these three shakers,” Young says. “Most of our customers know what they want because they have been doing it for a long time. But whenever we get someone who’s new to using mud systems, we ask them, ‘What is their ultimate goal? What are the jobsite conditions?’”

Customer Testimonials

Don’t be afraid to ask the manufacturer or dealer for references and other questions. Young advises customers to talk with other customers who have purchased the unit they want to buy and see how they like the equipment. “Ask how they like the company that built the equipment and what kind of service did they get after the sale,” Young says. “Ask them if they got what they promised.

“Do your homework,” he says. “For the bigger systems, you are looking at least a $400,000 purchase, without any extras like a mud pump package. This is not a cheap purchase. It’s an investment and a tool. You want it to do what you expect it to do.”

Sharon M. Bueno is managing editor of Trenchless Technology. // ** Advertisement ** // This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Cookie settingsACCEPTPrivacy & Cookies Policy